Determine the composition of the participants

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On the other hand, a short meeting format is also possible, for example, for 15 minutes. They are relevant when a situation arises that requires an urgent solution, a reaction. Something somewhere is not working, there was a failure. During these meetings, it is important that the issue is discussed quickly and to the point. For greater effectiveness of the meeting, you can ask the participants to offer their options in advance.


No matter what you are organizing, formal meetings with partners or casual meetings in a conference room with colleagues, everyone should know the time and agenda of the meeting in advance.

Choose only those whose presence is really necessary. You need to send out nepal phone number list a mailing or send the topic, goals and plan to the chat, provide access to documents. Not only the organizer, but also the participants should prepare for the meeting. This allows you to reduce the time of the meeting, because all the necessary proposals or reports will already be at hand.

You can also ask what issues within the topic the participants would like to discuss. This will help adjust the plan and time of the business meeting in advance.

During the meeting
Moderate the meeting
For a meeting to be productive, it needs a moderator and a secretary. This could be one person, such as the organizer, or it could be someone from the participants:

Moderator: Formulates the goal, introduces the plan and participants. Sets the rules. For example, in remote meetings, participants can use the “raise hand” function to avoid interrupting each other.
The events of the meeting need to be controlled: watch the time of the discussion, engage in conversation, return to the topic, stop disputes or long discussions, sum up.