At the very beginning - the essence of the question

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The most important thing should be stated as briefly as possible at the beginning of the letter. Ideally, in the first sentence or in the first paragraph.

For example, if you are sending edits, start travel agency email list your message with: "Hello Igor! I am sending edits to our project. Please review them and write back when you can make them."

It is best to discuss one topic in one letter, but if a lot of questions have accumulated and it is impossible to put something specific at the beginning, just write: “I have accumulated questions about the project, I will outline them below…”.

Mandatory reading of all attachments and forwarded comments
Sometimes all you have to do is forward someone's letter to someone else. It's always a good idea to study the contents and attachments. You can save the recipient's time by summarizing the text or telling them what they should pay attention to. The information may be useful to you in the future.

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Clarifications
Questions that don't concern the topic of discussion, but the letter itself, help make communication effective. For example, after describing the edits, ask: "How much time will it take to complete the task?"

Such a question will guarantee that you will receive an answer, which means you will know that the addressee has received the information, paid attention to it, and taken it into work.

Clarifications

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Other examples of clarifying questions: “Are there any questions left about the letter?” or “Will you be able to get this done before Friday?”

Spelling and punctuation
It would seem that this is an obvious rule for conducting business correspondence, but it is also worth paying attention to: letters must be written correctly.

Fortunately, phones and computers have built-in programs to check spelling and punctuation.

Even if you know your friend will receive this email, check it for errors.

First, if you are discussing business matters, you are colleagues/partners, not friends.

Secondly, a person can forward the letter or quote it in another message.

Structure
Try to stick to the rule: "One letter - one topic." But it happens that the agenda is huge and many issues need to be discussed. If this is your case, separate different topics from each other and number them. Put each new thought in a separate paragraph.

And a final piece of advice: if you receive a letter with many questions, answer them point by point. At the beginning of each paragraph, indicate in a thesis or with a quote what the discussion will be about.