Documents containing the date of issue
Posted: Mon Jan 20, 2025 10:08 am
Importance of the date of issue
The date of issue plays a fundamental role in the validity of documents such as ID cards or passports. Its presence ensures that the document is authentic and within a valid time frame. In legal and tax terms, the date of issue is vital for accounting for deadlines, reporting, and determining responsibilities and rights.
For example, in business invoicing, the date an invoice is list of saudi arabia cell phone number issued determines the fiscal period it falls within, which has direct implications for tax reporting. Without the correct date, legal issues could arise, including fines or penalties for non-compliance.
In contracts, the issue date establishes when the agreed terms begin to be counted and in official documents, such as ID cards or passports, it indicates the start of their validity and is crucial in airport check-in processes or traveler registration.
Various documents include a date of issue as part of their essential information:
Invoices : the date of issue is crucial to determine the accrual period and compliance with tax obligations.
Create and send invoices in a second with Finom thanks to integrated automation and document management features.
Debit or credit notes : They also contain an issue date, which is necessary to validate billing corrections or adjustments.
Contracts: The date of issue determines the start of the validity of contractual agreements.
Official documents: such as the electronic DNI or the DNI 4.0, where the date of issue is vital to verify its temporary validity.
It is important not to confuse the issue date with other relevant dates, such as the issue date or the expiration date. While the issue date refers to the moment when a document is produced, the expiration date indicates when it ceases to be valid. On the other hand, the accrual date refers to the moment when the obligation to pay or the right to receive a service arises.
To make it clearer, we have compiled the differences between them:
Date Type Description Importance
Date of issue Date on which an official document is issued and its legal validity begins It marks the beginning of its validity
Issue date Date a document is created, sometimes used for documents that have no official validity It can be synonymous with date of issue
Expiration date Last day of validity of a document Indicates the end of its validity and obligations
Accrual date Moment in which an income or expense is recognized Key to financial management and accounting reporting
Rules and regulations on the date of issue
In Spain, legislation strictly regulates the inclusion of the date of issue in various documents:
Royal Decree 1619/2012 approves the Regulation governing billing obligations. It establishes that an invoice and a copy must be issued for payments received prior to the performance of the service or delivery of the goods.
Royal Decree 1553/2005 regulates the issuance of DNIs. The date of issue determines the period of validity of the document. It must appear in a pre-established place and be easy to identify and read, which is essential to avoid errors in its interpretation.
In official documents, the absence of this date can cause problems in identification and validation processes, making the document considered difficult to find or even invalid. Specific regulations establish that this date must be clearly visible and correctly placed to ensure the validity of the document.
The absence of an issue date or its incorrect placement can lead to serious legal consequences. This includes the invalidity of the document, administrative sanctions and, in the case of tax documents, may result in fines by the Tax Agency .
Date of issue in electronic invoicing
In electronic invoicing , the issue date is automatically included in the billing system. It is essential that this date is recorded correctly to ensure that the invoice is valid and complies with current tax regulations.
A clear example is the location of the issue date on an electronic invoice. This date should be clearly indicated, usually at the top of the document, near the invoice number and the issuer's details, where a miniature photo of the company logo could also be included for better identification.
The date of issue plays a fundamental role in the validity of documents such as ID cards or passports. Its presence ensures that the document is authentic and within a valid time frame. In legal and tax terms, the date of issue is vital for accounting for deadlines, reporting, and determining responsibilities and rights.
For example, in business invoicing, the date an invoice is list of saudi arabia cell phone number issued determines the fiscal period it falls within, which has direct implications for tax reporting. Without the correct date, legal issues could arise, including fines or penalties for non-compliance.
In contracts, the issue date establishes when the agreed terms begin to be counted and in official documents, such as ID cards or passports, it indicates the start of their validity and is crucial in airport check-in processes or traveler registration.
Various documents include a date of issue as part of their essential information:
Invoices : the date of issue is crucial to determine the accrual period and compliance with tax obligations.
Create and send invoices in a second with Finom thanks to integrated automation and document management features.
Debit or credit notes : They also contain an issue date, which is necessary to validate billing corrections or adjustments.
Contracts: The date of issue determines the start of the validity of contractual agreements.
Official documents: such as the electronic DNI or the DNI 4.0, where the date of issue is vital to verify its temporary validity.
It is important not to confuse the issue date with other relevant dates, such as the issue date or the expiration date. While the issue date refers to the moment when a document is produced, the expiration date indicates when it ceases to be valid. On the other hand, the accrual date refers to the moment when the obligation to pay or the right to receive a service arises.
To make it clearer, we have compiled the differences between them:
Date Type Description Importance
Date of issue Date on which an official document is issued and its legal validity begins It marks the beginning of its validity
Issue date Date a document is created, sometimes used for documents that have no official validity It can be synonymous with date of issue
Expiration date Last day of validity of a document Indicates the end of its validity and obligations
Accrual date Moment in which an income or expense is recognized Key to financial management and accounting reporting
Rules and regulations on the date of issue
In Spain, legislation strictly regulates the inclusion of the date of issue in various documents:
Royal Decree 1619/2012 approves the Regulation governing billing obligations. It establishes that an invoice and a copy must be issued for payments received prior to the performance of the service or delivery of the goods.
Royal Decree 1553/2005 regulates the issuance of DNIs. The date of issue determines the period of validity of the document. It must appear in a pre-established place and be easy to identify and read, which is essential to avoid errors in its interpretation.
In official documents, the absence of this date can cause problems in identification and validation processes, making the document considered difficult to find or even invalid. Specific regulations establish that this date must be clearly visible and correctly placed to ensure the validity of the document.
The absence of an issue date or its incorrect placement can lead to serious legal consequences. This includes the invalidity of the document, administrative sanctions and, in the case of tax documents, may result in fines by the Tax Agency .
Date of issue in electronic invoicing
In electronic invoicing , the issue date is automatically included in the billing system. It is essential that this date is recorded correctly to ensure that the invoice is valid and complies with current tax regulations.
A clear example is the location of the issue date on an electronic invoice. This date should be clearly indicated, usually at the top of the document, near the invoice number and the issuer's details, where a miniature photo of the company logo could also be included for better identification.