Project management is becoming increasingly complex: teams work remotely across multiple locations and projects often involve numerous stakeholders with a wide range of interests. As a result, companies are increasingly opting for AI-powered solutions to improve team collaboration and simplify task allocation and resource management. Do you want to use AI in your company's project management? Then check out the top 10 AI project management tools.
What are the benefits of AI in project management?
In this article
1st Asana
2. Birdview PSA
3. FuseBase (formerly Nimbus)
4. Kanban Tool
5. Miro
6th Notion
7. Nuclino
8. Project.co
9th Taskade
10. Trello
These are the advantages of using AI in project management
Project management isn't just about assigning and tracking tasks. It's equally important to prioritize tasks, create forecasts, strategically allocate resources, and improve team communication. Additionally, tight deadlines and constantly changing priorities can overwhelm even the most experienced project managers. This is where AI-powered project management tools can help, using natural language processing (NLP) , machine learning (ML), and generative AI models to analyze large amounts of project-related data and extract useful insights.
AI project management tools can automatically create tailored project plans, suggest content (e.g. project descriptions or website articles), and manage task assignment and resource management by asking simple questions about project goals and clients. This automation simplifies project management processes and saves project managers valuable time so they can focus on strategic initiatives and project success.
In this article, we present ten of the most popular AI-powered project management tools in Germany so that you too can benefit from the advantages of AI in project management. These platforms automate repetitive tasks, optimize workflows, and provide valuable insights that companies can use to simplify their project management. For this list, we considered software that received an overall rating of at least 4.5 out of 5 stars on Capterra with at least 20 user reviews. You can find more information about our selection methodology at the end of the article.
1st Asana
AI in the project management tool Asana
View of projects in Asana depending on the function in the company [Source: Capterra ]
Asana provides a central dashboard for monitoring project progress and the status of tasks assigned to team members. The AI-powered solution uses machine learning to suggest project-relevant custom fields based on the data entered. This allows teams to identify the risk of overload by analyzing the distribution of workload among individual team members and redistributing tasks. The AI content editor detects and corrects errors, helping to improve content. Users can automatically generate optimized project workflows and summaries of project activities over a specific period of time.
You can use different project views such as lists, boards, calendars, charts or timelines and create custom rules to automate manual workflows. Kanban boards allow teams to visualize and manage tasks and Gantt charts allow them to track project schedules and dependencies. Workload balancing features show what each team member is working on and what projects they have next in the queue. Tasks can be moved around the project timeline using drag and drop to adjust due dates and assignees.
Asana offers customer support via live chat, help center, and FAQs. The tool is web-based and includes mobile apps for iOS and Android.
Asana
Asana
4.5
(13,316)
review details
functions
Advantages and disadvantages
product overview
This information comes from verified user reviews for Asana
5
7,868
4
4,312
3
908
2
131
1
97
user-friendliness
4.4
customer service
4.3
price-performance ratio
4.4
Verified Reviewers
+
"I organize a team of 5 people with it. We plan all projects, create tickets and..."
Read the full review
Janet
Senior Marketing Manager in Germany
What AI features does Asana offer?
AI-supported search: Users can use machine learning to obtain contextual information about projects and display it using keyword searches. This means that even with narrow search queries, they can quickly find what they are looking for.
AI Q&A: Users can ask Asana's AI questions about their tasks and projects, from status updates to resource allocation, and get real-time insights. This feature helps them identify potential issues in a project and determine next steps.
2nd Birdview PSA
Artificial Intelligence in the Project Management Tool Birdview PSA
Gantt chart in Birdview PSA with activity center, including project roadmap [Source: Capterra ]
Birdview PSA uses AI in project management to improve resource allocation, team collaboration and project forecasting. The AI tool creates an optimized project plan with tasks, subtasks and information on the required resources based on the project title and goal. An AI-powered "team builder" automatically puts together the right people for a project. To do this, it analyzes data from previous projects, including the skills and performance of the team members, and compares them with the specific project requirements.
Birdview PSA helps create tasks, subtasks and dependencies, visualize them in different formats (e.g. in an Excel spreadsheet) and track progress with color-coded status indicators. Teams can use the software to view team members' availability and workload and assign tasks based on people's time and skills. With set project budgets and expense tracking, they can prevent going over budget. Users can also set prices for clients and get an accurate financial overview.
Birdview PSA offers customer support via live chat, phone, email and help center. The tool is web-based and offers mobile apps for iOS and Android.
Birdview
Birdview
4.5
(403)
review details
functions
Advantages and disadvantages
product overview
This information comes from verified user reviews for Birdview
5
212
4
166
3
21
2
4
1
0
user-friendliness
4.3
customer service
4.6
price-performance ratio
4.4
Verified Reviewers
+
Translated by Google
"Overall, Birdview is good, but it depends a lot on how it is set up in your organization..."
Read the full review
Amanda
Amanda
Technical Operations Specialist in USA
What AI features does Birdview PSA offer?
AI Editor: Natural language processing (NLP) algorithms and machine learning help improve document creation and editing. The tool provides suggestions for grammar and style, detects errors, offers alternative wording, and provides contextual recommendations for improving documents.
AI forecasting: Machine learning analyzes various project elements such as team member skills, communication history, and past performance to create accurate project schedule predictions. This allows teams to anticipate potential bottlenecks, allocate resources effectively, and make informed decisions to keep the project on schedule.
3. FuseBase (formerly Nimbus)
AI in the project management tool FuseBase
Project brief for ABC Inc. in FuseBase with tasks, documents, inspiration board and introduction [Source: Capterra ]
FuseBase uses NLP and ML algorithms to analyze text-based brainstorming prompts and past project data and generate creative solutions to project challenges. The tool analyzes teams' conversations (emails, chats), identifies action points, deadlines, responsibilities, decisions and next steps mentioned in the conversations and turns them into actionable tasks.
FuseBase uses natural language generation (NLG) algorithms to create content based on user requests or prompts. The tool analyzes the desired tone, style, and purpose of the content and generates content tailored to the user's specifications, such as sales emails, follow-up messages, or blog posts. Users can create a separate workspace for each project on the platform and centrally store all project-related information there, such as documents, tasks, conversations, and files. Tasks can be assigned deadlines and subtasks and assigned to team members. There are also tools for capturing ideas, notes, and meeting minutes.
FuseBase support is provided via a request form and a knowledge base. The tool is web-based and offers mobile apps for iOS and Android.
Fusebase (Formerly Nimbus)
Fusebase (Formerly Nimbus)
4.6
(172)
review details
functions
product overview
This information comes from verified user reviews for Fusebase (Formerly Nimbus)
5
122
4
43
3
5
2
0
1
2
user-friendliness
4.6
customer service
4.7
price-performance ratio
4.7
Verified Reviewers
+
Translated by Google
"For years I struggled with isolated systems, redundant workflows, duplicate work and..."
Read the full review
Nane
Nane
Team lead and SEO specialist in Austria
What AI features does FuseBase (formerly Nimbus) offer?
AI Proofreader: An AI writing assistant detects grammatical errors, subject-verb agreement issues, and punctuation errors and helps with corrections to improve project documents. It also provides suggestions for improving sentence structure, word choice, and clarity of the text.
AI Recommendations: The tool provides personalized recommendations on writing style, actions, next project steps, ideal workflows, and resource allocation based on the project information entered. This information includes the project name, client details, project goal and purpose, related documents, and specified tasks.
4th Kanban tool
project management dashboard in Kanban Tool
Project Management Dashboard in Kanban Tool [Source: Capterra ]
As the name suggests, Kanban Tool is a project management solution based on Kanban boards. Kanban boards can be used to organize and visualize different projects, workflows and tasks. An AI assistant helps to create board workflows and card types tailored to the purpose of the board. Users can describe what their plan looks like and choose the most suitable board from various AI-generated suggestions.
A swimlane view in the boards allows tasks to be categorized according to specific criteria such as teams, departments, phases or priority. The Kanban tool provides real-time updates on activities or comments on tasks in project boards. This gives teams insight into the progress of tasks and projects and enables them to make decisions based on current project information. The Limit Work in Progress (WIP) function limits the number of tasks a team can work on simultaneously in a workflow phase. This number can be set as an absolute number or a relative value for each phase. Each team member should be allowed two or three tasks in the work in progress phase.
Kanban Tool offers customer support via phone and knowledge base. The tool is web-based and offers mobile apps for iOS and Android.
Kanban tool
Kanban tool
4.8
(167)
review details
functions
product overview
This information comes from verified user reviews for Kanban Tool
5
127
4
40
3
0
2
0
1
0
user-friendliness
4.8
customer service
4.7
price-performance ratio
4.7
Verified Reviewers
+
"The Kanban system helped me to complete my projects efficiently and on time."
Read the full review
Maximiliano
Managing Director in Germany
What AI features does Kanban Tool offer?
AI Workflow Generator: AI analyzes the project's purpose, goals, and requirements and automates the process of creating board workflows by suggesting optimized workflows for organizing tasks and activities on the Kanban board.
AI Checklist Generator: An AI generator creates checklists for tasks: After entering task descriptions or requirements, the AI analyzes the content and automatically generates checklists with relevant subtasks or action points.
5th Miro
Brainstorming and ideation tools in Miro, including brainwriting new zealand telegram data mind maps and concept maps [Source: Capterra ]
Miro is a digital whiteboard that helps project managers and teams discuss ideas, strategize, and collaborate. The AI assistant helps create presentations by assembling content from the whiteboard in a structured format. It can recognize images, diagrams, and text and arrange them logically. The AI function also analyzes notes and summarizes them. It helps create diagrams with intelligent suggestions and automation options. The tool recognizes patterns in users' diagram creation and uses predictions to offer elements to speed up the process.
Miro offers pre-built, customizable templates for planning and tracking projects, such as Kanban frameworks, mind maps, flowcharts, and agile boards. These templates can be used to define project goals, create task schedules, and monitor progress. Team members can leave comments on boards and mention other collaborators to start conversations, ask questions, or get feedback. They can edit, delete, pin, or respond to comments. Users can also share Miro boards with other team members or stakeholders for visual collaboration across the platform.