The effectiveness of the remote work process was achieved not all and not all at once. But many companies were able to rebuild and reach a new level. We analyzed what helped to successfully set up remote work and highlighted several key recommendations.
1. Allocation of tasks
To automate the distribution and control of tasks between employees, project management programs will be useful. Among them are such task managers as Todois, Asana, Trello, Jira, Microsoft Teams, etc.
These programs allow you to create cards with tasks, attach files, mark participants and set deadlines. In some, chats and synchronization with useful services additionally function. Planners with standard features are free, and for a wide functionality and a large number of users, tariffs are set, which still justify themselves.
2. Communication between departments
Remote communication has led to the creation of numerous singapore phone number data chat rooms, in which it is easy to get confused and miss the most important thing. Reduce them to a minimum and write in personal messages only if necessary here-and-now. Discuss other working issues in the corresponding tasks of the task manager.
Working video calls in Zoom
Video conferences in Zoom, Skype and Whatsapp have successfully replaced the usual work planners. For group calls within or between departments, it is necessary to clearly indicate the time. This stimulates people to complete current tasks and prepare questions for the upcoming video call. And observing the business style of clothing will additionally help you get involved in work.
One of the problems of remote work is unspokenness. It is not characteristic of some people to actively participate in the discussion, they can be silent, listen and agree with everything. Therefore, everyone should be given the opportunity to speak, and in discussions, order should be observed. And don't forget to praise your employees for quality and efficient work. After all, everyone likes to be praised .
3. Quality control
Remote work is effective only when there is mutual trust between the manager and the team members. The absence of strict control will help to achieve a better result from the team.
If it is important for you to control the work process of remote employees, then set specific KPIs based on the number of calls per day or set per week. It is also possible to use time trackers that will count the exact time that the employee spends in the work program. Weekly planners will help monitor the progress and quality of work — they give an idea of what stage someone is at and stimulate employees to keep up with the team.
4. Increasing the efficiency of employees
To help employees with self-organization and to cope with deadlines, companies conduct training on time management, arrange thematic webinars and implement methods to increase productivity.
One of these is the Pomodoro technique , where the working day is divided into equal segments for each task, with a mandatory break between them. This helps not to switch, but to concentrate on one thing, to refresh thoughts and, as a result, to be more successful.